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Privacy Policy

Effective Date: [02/05/2026]
Last Updated: [05/26/2026]

1. Who We Are

Systematic Services (“Company,” “we,” “our,” or “us”) provides services supporting critical infrastructure sectors, including oil, gas, energy, and nuclear-related operations.

We are committed to protecting personal information while maintaining strict security, safety, and regulatory compliance, including obligations associated with the U.S. Department of Energy (DOE), Nuclear Regulatory Commission (NRC), and related regulatory frameworks.

Our website address is:
https://systematicsvcs.com

2. Information We Collect

We may collect the following categories of information:

Personal Information

  • Name, email address, phone number
  • Employer or organizational affiliation
  • Account credentials (if applicable)

Technical & Usage Data

  • IP address
  • Browser type and device details
  • Website interaction and usage logs

Security & Operational Data

Consistent with critical infrastructure operations, we may collect:

  • System access logs and authentication records
  • Network activity and cybersecurity monitoring data
  • Facility access and interaction logs (where applicable)
  • Communications related to operations, contracts, and services

Comments

When visitors leave comments, we collect the data shown in the form along with IP address and browser details.

An anonymized hash of your email may be shared with Gravatar:
https://automattic.com/privacy/

3. How We Use Your Information

We use information to:

  • Operate and maintain our website and services
  • Respond to inquiries and business communications
  • Manage accounts and authorized access
  • Maintain cybersecurity and detect threats
  • Meet safety, regulatory, and compliance obligations
  • Prevent fraud, misuse, or unauthorized access

Critical Infrastructure Notice

Due to the sensitive nature of energy and nuclear-related operations, information may be monitored, recorded, and analyzed to ensure system integrity, personnel safety, and protection of critical infrastructure.

4. DOE/NRC Compliance and Regulatory Obligations

Where applicable, Systematic Services operates in alignment with expectations related to DOE and NRC-regulated environments, including:

  • Supporting compliance with 10 CFR Part 50 Appendix B requirements (Code of Federal Regulations)  applicable to nuclear safety, security, and operational integrity
  • Maintaining records necessary for regulatory audits, inspections, and reporting
  • Ensuring information is available for incident response, safety investigations, and regulatory review
  • Supporting cybersecurity expectations consistent with NIST and DOE guidance
  • Cooperating with federal agencies for infrastructure protection and national security purposes

Certain information may be collected, retained, and disclosed as required to comply with federal laws, safety regulations, and contractual obligations associated with nuclear and energy operations.

5. Vendor & Contractor Data Handling

We work with vendors, subcontractors, and partners who support our operations.

Vendor Information Collected

  • Identification and contact details
  • Employment qualifications and certifications
  • Training, compliance, or safety documentation
  • Security-related information where required

Use of Vendor Data

Vendor data is used for:

  • Contract administration and project execution
  • Regulatory and safety compliance
  • Credential verification and access control
  • Risk management and operational security

Vendor Compliance Requirements

All vendors and contractors must:

  • Protect data using reasonable administrative, technical, and physical safeguards
  • Use data only for authorized business purposes
  • Comply with applicable DOE, NRC, and other regulatory requirements
  • Adhere to contractual confidentiality and security provisions
  • Report any actual or suspected cybersecurity or data incidents immediately

We reserve the right to verify or audit vendor compliance as appropriate.

6. Cookies and Tracking Technologies

We use cookies for functionality and user experience.

  • Comment cookies may store user details for one year
  • Login cookies last for two days (or two weeks if “Remember Me” is selected)
  • Screen preference cookies last for one year
  • Content editing cookies expire after one day

7. Embedded Content

Embedded content from third-party websites behaves as if you visited those sites directly. These third parties may collect data, use cookies, and track interaction.

8. Data Sharing and Disclosure

We may share information with:

  • IT, hosting, and cybersecurity service providers
  • Government agencies and regulators (including DOE, NRC, OSHA, EPA) where required
  • Law enforcement or emergency responders
  • Authorized contractors, partners, or affiliates

We do not sell personal information.

9. Data Retention

We retain information only as long as necessary for:

  • Operational business needs
  • Legal and regulatory compliance
  • Security monitoring and auditing

Some records may be retained longer to meet federal regulatory or contractual requirements.

10. Security Measures

We implement safeguards aligned with critical infrastructure and nuclear-sector expectations, including:

  • Network monitoring and intrusion detection systems
  • Role-based access and least-privilege controls
  • Authentication and identity management systems
  • Administrative, technical, and physical safeguards

Monitoring Disclosure

Systems, communications, devices, and network activity may be monitored, logged, recorded, and analyzed for security, compliance, and operational purposes consistent with regulatory expectations.

11. Your Data Rights

Subject to applicable laws, you may have the right to:

  • Access your personal data
  • Request corrections
  • Request deletion (where legally permitted)
  • Obtain a copy of your data

Certain data may not be deleted where retention is required for regulatory compliance or legal obligations.

12. Password Resets

Password reset requests may include your IP address for verification and security purposes.

13. Where Your Data Is Sent

Visitor comments may be processed through automated spam detection services. Data may also be processed by trusted service providers under appropriate safeguards.

14. Media Uploads

Avoid uploading images with embedded location data (EXIF GPS), as it may be accessible to others.

15. Changes to This Policy

We may update this policy periodically. Any changes will be posted with an updated revision date.

16. Contact Information

For questions or requests:

Systematic Services
Website: https://systematicsvcs.com
Email: [Info@systematicsvcs.com]